Microsoft has paid increasingly more attention to making its Windows operating system easier to use, more convenient, and more user-friendly, especially since Windows 11. On top of this, it includes the “Accessibility Settings,” formerly known as “Ease of access,” using which the end-user can customize their system settings according to their personal needs.
Today we are going to talk about all the things you can configure in Windows 11 which will make your experience on the computer more accessible.
Table of contents
- What are Accessibility Settings Used For in Windows?
- How to Open Accessibility Settings in Windows 11
- Accessibility Settings in Windows 11
- Closing Thoughts
What are Accessibility Settings Used For in Windows?
The accessibility settings are aimed at a differently enabled audience, which allows them to use Windows OS despite their disabilities. For example, a visually impaired person can use the Narrator to read the text and then take action accordingly. A person who is unable to use the keyboard to type can use Voice Typing to input text.
As we already mentioned above, the accessibility settings in the Windows OS are targeted at the differently-abled, so that they can have the same OS experience as the rest of us. However, others can also benefit from the accessibility options Microsoft provides to make the most of their time on the computer.
People with the following disabilities can take advantage of Windows accessibility settings:
- Visually impaired (weak eyesight or blindness)
- Hearing disability (weak hearing or deaf)
- Chromophobic (fear of vibrant colors and light sensitivity)
- Physical disability (cannot type)
How to Open Accessibility Settings in Windows 11
Before we dig into the various options available for you to use inside the accessibility settings, let us show you how to access these settings in different ways.
From the Settings App
You can open the Accessibility settings from the Windows Settings app. To do so, open the Settings app and you shall find the “Accessibility” tab on the left.
From Windows Key + U Shortcut Keys
Another way to access the accessibility settings is using the shortcut keys which will directly open the “Accessibility” tab in the Settings app. Press the Windows Key + U keys on the keyboard simultaneously to open these settings.
From Quick Access Menu
Windows 11 provides shortcuts to a few accessibility settings from the Quick Access menu in the taskbar.
From the Quick Access menu, you can only enable or disable the following settings (not configure them):
- Color filters
- Mono audio
- Sticky keys
Accessibility Settings in Windows 11
The accessibility settings in Windows 11 are currently divided into the following 3 categories:
These categories include the following set of accessibility settings. Each of the sections below describes what the option is for and how to use it.
The first option under the Vision category in the accessibility settings is Text Size. This option only allows you to adjust the text size which appears on your screen, whilst everything else remains the same.
By default, the text size is at its minimum. This means that the text size can only be increased from there (if it has not already been altered).
To adjust the size of the text, use the slider in front of “Text size.” The preview box above will show your adjusted text size sample. If you are satisfied with the size of the text inside this preview box, click Apply to implement the changes across the entire OS.
The second option in the accessibility settings in Windows 11 is “Visual effects.” You can control the following Windows settings:
- Always show the scrollbars.
- Enable or disable transparency effects.
- Enable or disable Windows animations.
- Manage automatic timer to dismiss notifications.
The scrollbars you see on the sides of the pages are configured to hide by default when they are not in use. However, you can set them to always show and not hide when the mouse cursor is not hovering over it.
Moreover, the Windows built-in components like the taskbar, settings app, etc., have a transparency effect. You can disable that too and make them have a solid background.
Another setting the “Visual effects” page offers is enabling or disabling the animation effects. By default, these are enabled. Disabling this option will disregard the tiny animations you see while performing the basic Windows operating, such as minimizing a window that will animate that it is shrinking down into its icon on the taskbar. Of course, these animations are visible for milliseconds only.
Another important accessibility feature is the automatic dismissal of a notification that pops up in the notification center. By default, it dismisses after 5 seconds. However, if it takes you longer to read it, you can increase its time to up to 5 minutes!
Mouse Pointer and Touch
On the “Mouse pointer and touch” accessibility page, you can manage the color and size of the mouse pointer. Not only that, but if you are using a touch screen, you can also display a touch indicator, which is an enclosing circle, that highlights the area on the screen where the interaction occurred.
As you can see from the image above, there are 4 mouse pointer styles you can choose from. Below are the details for these options listed from left to right:
- White with black border.
- Black with a white border.
- Inverted – Turns white on a dark background, and black on a light background.
- Custom color – pick a color of your choice from the color palette.
Moving on, you can also adjust the size of the pointer from the slider below. By default, it is the smallest size. Unlike the text size, the pointer size does not need to be applied – the setting is saved and applied automatically.
You must already see the text cursor when typing inside a text editor. The text cursor blinks, indicating where the action will apply on the screen. However, this is not always easily visible to everyone.
With the text cursor accessibility settings, you can add additional colored indicators on the screen to help you identify it easily. Furthermore, you can also increase its thickness.
Enabling the text cursor indicator will add a colored leaflet at the top and bottom of the default indicator, as you can see in the preview box in the image above. The size of the leaflets can also be adjusted, along with the color of your choice.
The magnifier, as the name implicates, allows you to zoom in on portions of the screen. This accessibility tool is quite helpful for people with weak eyesight. The magnifier settings page has quite a few options and configurations that you can manage.
As you can see from the image above, you can enable and disable the magnifier. Magnifier can also be enabled using the Windows Key + Plus (+) key. You can then keep using this shortcut combination to zoom further in, or use the Windows Key + Minus (-) keys to zoom out.
However, you can adjust the zoom increment/decrement from the Magnifier settings page. By default, it is set at 100%. This means that each time you zoom in, it will zoom in by 100 percent. This value can be set between 5% and 400%.
The magnifier can appear in 3 different layout types:
- Docked: Displays the magnified content in a separate window which can be moved around and its size can be adjusted. To switch to this layout, use the CTRL + Alt + D shortcut keys when the magnifier is enabled.
- Full screen: Zooms in the whole screen while cutting out the rest of the page. You can drag your mouse cursor around the edges of the screen to move about the page. To switch to this layout, use the CTRL + Alt + F shortcut keys when the magnifier is enabled.
- Lens: Only zooms in on the portion around the mouse cursor. To switch to this layout, use the CTRL + Alt + L shortcut keys when the magnifier is enabled.
You can also invert the colors of the display when the magnifier is enabled from the settings page, or alternatively use the CTRL + Alt + I shortcut keys.
Here, you can apply color filters so that your screen does not display any colors that are not comfortable for you. This page includes a few pre-configured options you can choose from, which are:
- Red-green (green weak, deuteranopia)
- Red-green (red weak, protanopia)
- Blue-yellow (tritanopia)
- Grayscale inverted
The preview box above the configurations will allow you to distinctly see the difference between the options and choose the one easy with your eyes.
Furthermore, you can also toggle the slider in front of the “Keyboard shortcut for color filters” into the On position to use the Windows Key + CTRL + C shortcut keys to enable or disable color filters quickly.
The “Contrast themes” settings page allows you to customize the colors of your on-screen text and the background it should have. This includes the following types:
- Selected text
- Inactive text
- Button text
Here are the steps to apply a contrast theme to your liking:
To begin with, you can select any one of the 4 pre-configured themes whose preview is visible in the preview box.
When you have chosen a theme, click Edit to customize it.
On the next page, you can change the colors of each category of text according to your liking, and click Save as. This will allow you to create your theme with a custom name and not make changes to the existing pre-configured contrast theme.
Now back on the Contrast theme settings page, click Apply to implement the theme.
The Narrator is a Windows feature that speaks out the text and other details on the screen through the computer speakers, making it easier for people with disabilities to use it. The Narrator settings page has a plethora of settings and configurations for you to manage.
From enabling/disabling the feature down to the voice of the Narrator, its speed, the cursor, what to say, and what not to say; you can pretty much customize it according to your needs and preferences.
You can enable or disable Narrator using the Windows Key + CTRL + Enter shortcut keys. However, to use this shortcut, you must first enable the relevant option on the Narrator settings page (which can be seen in the image above).
You can also choose to open Narrator Home, which is an integrated applet for a quick guide about the narrator.
Next, you can change the voice Windows uses for the narrator from one of the preinstalled ones, or download the more voices for other languages. Furthermore, you can also control the speed, volume, and pitch of the narrator, and manage how it behaves when other applications are making sounds as well.
It doesn’t just end there! You can also control the verbosity of the narrator and what it reads out. You can have it read only the text on the screen, or even all its details.
You can also navigate your way around Windows OS using Narrator. So there are a few settings here for that too.
These are all accessibility options for people with visual impairments to make their experience with Windows 11 more convenient.
Here, you can convert the stereo audio of your computer into mono – which combines the left and the right audio channels into one.
This feature is especially useful for people who can only hear from one side.
Furthermore, you can also choose to flash your screen, your current window, or the title bar of the current window when an audio notification appears, so you never miss one again.
Windows 11 has the capability to generate live captions automatically, adding text to the audio from your screen. With the Captions accessibility setting, you can customize how these captions appear on the screen.
You can choose from pre-configured setups, or edit them and make a new template customized to your preferences.
Select the caption style from the drop-down menu.
Now click Edit to make customizations.
Now you can make changes to the opacity, size, font, and the effects on the captions, along with the colors of the text, background, and the window they appear on
When all customizations are made, simply close the app as the settings are automatically saved and do not need to be applied.
With the speech accessibility feature in Windows 11, you can control your computer with just your words. Not only that, but you can also dictate the words to it, and it will convert them to text.
The Speech settings page offers Voice Typing, which you can enable or disable using the Windows Key + H shortcut keys, and convert your speech into text. Furthermore, you can also turn on or off “Windows Speech Recognition” using the Windows Key + Ctrl + S shortcut keys, allowing you to perform actions on your PC using speech.
Here, you can manage your physical keyboard as well as the on-screen keyboard settings. You can configure your keyboard to register the shortcut keys (which need to be pressed simultaneously) as sticky keys, meaning they can be pressed one after the other.
Furthermore, you can also manage keystroke sensitivity if you tend to accidentally hit a few keys, and don’t want Windows to register them. A few other configurations can also e made, as you can see from the image below.
If you are having difficulty using your mouse, you can use the numeric keypad on your keyboard to control your mouse pointer instead. Enable the “Mouse keys” option from the Mouse accessibility settings to use the keypad to control the mouse cursor.
From here, you can also control how fast or slow the pointer moves, when to use the keypad as a mouse, and when to use it as a regular keypad, etc.
Eye Control allows you to operate the on-screen keyboard, mouse, and text-to-speech using just your eyes. The gestures and eye-tracking lets you control these components. However, a compatible eye-tracking device is required to unlock this feature on a Windows PC. At the time of writing this post, the following eye-tracking devices are supported with Windows 11:
- Tobii Eye Tracker 4C
- Tobii EyeX
- Tobii Dynavox PCEye Plus
- Tobii Dynavox EyeMobile Mini
- Tobii Dynavox EyeMobile Plus
- Tobii Dynavox PCEye Mini
- Tobii Dynavox PCEye Explore
- Tobii Dynavox I-Series+
- Selected laptops and monitors that include eye-tracking integrations
Once your device is connected to the correct driver installed, you should be able to unlock the settings on this page.
Those reading this article may or may not need to use these accessibility features, but we do suggest that spread the word to people who can benefit from it.
Using these Windows accessibility features, a differently-abled end-user can increase their productivity to 100 percent if they were previously having trouble reading the text on their screen, avoiding using the computer due to the vibrant colors, or simply because they could not use the keyboard.
Microsoft did not leave out the people that experience difficulties while using a Windows computer. Thanks to the features discussed above in this post, more individuals can now enjoy the Windows operating system and perform their tasks, just like any regular user.